Landlord spreadsheet
or app?
One rental or a few · We make both
For one rental with steady rent, a spreadsheet is often all you need. An app starts to pay off when receipts, repairs and certificate dates pile up between visits to your laptop. Compare the two job by job, then pick the one that fits how you work.
Get the free spreadsheetFree Excel workbook · No signup
The same jobs,
side by side.
Our free rental records starter kit against the Sproutlet app, for the jobs that come up most.
| The job | In a spreadsheet | In the Sproutlet app |
|---|---|---|
| Rent that arrives in two parts | Enter each payment against the month’s rent reference. The free starter kit adds them up and shows what’s left to pay. If a month stays short, start a rent arrears log. | Record each payment as it lands. The month shows what’s paid and what’s still owed. |
| A repair that takes weeks | Note it on your inspection checklist, then add a row and update its status when you remember. Quotes and photos live in other folders. | Keep the quotes, photos and bill with the repair. When you come back to it, the next step is waiting. |
| Gas, electrical and EPC dates | Type in the date of each gas safety certificate, electrical report and EPC, then check the sheet when you open it. The workbook doesn’t send reminders. | Keep each record with the rental and see when the next check is due. Safety checks follow England’s rules. |
| More than one rental | Put a property reference such as P01 on every row, then filter. | Choose a property to see its rent, people, compliance and maintenance. |
| Cost | Free. Download it and keep it on your own computer. | Pricing isn’t announced yet. The first 50 to join from 29 September 2026 get their first year free. |
| Where you use it | Excel or any app that opens .xlsx files. | iPhone and Android, once it launches. There’s no launch date yet. |
Which one
fits you?
Think about last month. Where were you when the receipt, the leak or the payment turned up?
A spreadsheet is enough if
- You have one rental and the rent arrives in full.
- You sit down with your records every month anyway.
- Repairs are rare and quick.
- You want something free you can start tonight.
An app will help if
- Property documents and repair photos are hard to find when you need them.
- A repair drags on through quotes and visits, and you lose the thread.
- You’re never sure which certificate is due next.
- Each rental has different jobs on the go.
Questions
landlords ask.
The spreadsheet is free today. The app is on the way.
Do I need landlord software for one rental?
Often not. If you keep it up to date, a spreadsheet records rent, costs and certificate dates perfectly well. Our free landlord spreadsheet includes a worked example to copy.
When can I use the Sproutlet app?
It’s on the way for iPhone and Android. We haven’t set a launch date yet. Join the list and we’ll email you when it’s ready.
Does either one send updates to HMRC?
No. You’ll need compatible software to send updates under Making Tax Digital. The Making Tax Digital guide explains when it applies to you.
Does the app work outside England?
You can keep rent, repairs and documents for any UK rental. Its safety checks currently follow England’s rules.
Your rentals, together on your phone.
Record rent as it lands, keep property documents together and pick up repairs where you left them.
Founding landlordSproutlet interest listFirst year freeLaunch updates50founding places
No.01of 50 · next place available
No.is yours. Your first year is free at launch.
Keep in touch.Join for development and launch updates.
Your free year starts at launch.
Email hello@sprout-let.co.uk to join the list.
Want to talk about the app? Say hello.
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